What is Everything to Know About Getting Commercial Document Attestation Faster in Dubai?

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As a citizen or resident of the UAE, if you wish to travel to another country, either for work, education, or for any personal reasons, you need to apply for a visa. The visa procedure is a lengthy and complicated one since there are many legal procedures to follow before you are granted entry into foreign territory. Besides filling out the visa application, paying for the interview, actually appearing for the interview at the embassy, one of the key steps to follow is the document attestation.

If you intend to move to another country for work or business purposes, you will need to get your commercial documents attested by a series of government organizations before you can actually go. Without declaring complete information about your purpose of visit and the kind of commercial activities you seek to engage in, the chances are you won’t be granted the visa. However, before explaining how the process of commercial document attestation unfolds, it is important to understand what attestation means.

What is Attestation? And Why Is It Necessary?

Attestation refers to the process of having legal documents verified and stamped by various government authorities in order to confirm their authenticity. It is mandatory to have your documents and certificates attested in Dubai because the authorities must know who you are, why you wish to enter the country, what you intend to do upon arriving, and also to cross-check the information you would have provided in your visa application. If there is any inconsistency in the information or if there seems to be something wrong about your record, you will not be granted the visa and can thus, not travel to the country.

Commercial Document Attestation in Dubai

Commercial documents are ones that pertain to your business or commercial activities and are a necessity when planning to move abroad to expand your business. Here are some of the commercial certificates you need to have attested:

    • Power of Attorney: It is a document legally transferring the right to make crucial financial decisions onto another trusted individual. This is usually done if the real owner of the business, property, or other assets isn’t able to be physically present or is ill.
    • Certificate of Origin: It is a very important document when it comes to international
      trade. A certificate of Origin essentially states that the concerned products meet a certain set of criteria and have been manufactured in a particular country. On the basis of this certificate, the duties to be levied on the products, at the time of export, are determined.
    • Certificate of Incorporation: It is a certificate that provides details about the formations and registration of a company and is issued by the government of the country where the firm was established. It basically mentions details such as the name of your company, the date it was formed, where the offices are, the registration number, the kind of business it is etc.
  • Commercial Invoice: It is a document that states clearly the terms of sale and purchase; that is, a Commercial invoice is a bill of sorts between the exporter and the buyer. It mentions the kind of goods sold, the quantity, the condition along with the amount due on the part of the buyer along with any discounts or taxes. A Commercial invoice is required when shipping goods to another country as it serves as proof of the transaction and trade.

Other kinds of commercial documents you might need to present include a Certificate of Inspection to state that the goods being shipped are in proper condition and according to the terms of sale, an Insurance certificate which states that any damages during the shipping process shall be incurred by the exporter and that the consignee shall not be financially responsible, etc.

When getting any documents attested in Dubai, there is a specific order to follow. Without the stamp of authenticity from one agency, you cannot move ahead. In the case of commercial documents, you need to follow this order:

  • Notary Department attestation
  • Chamber of Commerce attestation
  • Ministry of Foreign Affairs of the UAE
  • Embassy attestation (the country which you wish to go/export to)

A Faster Attestation Process

Since the process of attestation is a lengthy and arduous one, there are chances of AN error. You might forget to provide a particular document, or there might be incorrect information on one and in these cases, your documents will not be attested which in turn means that you shall not be allowed to move your business out of the UAE.

To avoid getting into such a fix and to have a smooth and hassle-free attestation process, it is advisable to hire agents or services which can help you. Today, there are many such services available, both online and in-person, to make the whole process easier for you and to clear any doubts you may have. They would mostly do all the running around work for you; you won’t need to go to all the different government agencies to get your documents stamped (from the Notary Department to the Ministry of Foreign Affairs). When choosing such a service, keep the following in mind:

  • Research well and make sure to compare the different services offered by the different firms. Take the time to read reviews about their work before you entrust them with important legal documents.
  • Also, when researching, compare the costs of the service with others in the market to have an idea about what the average price is for such services.
  • It is best to pick a service which offers you the facility to track their work; i.e., you can get updates about the attestation of your documents regularly (such as which department has attested them etc.)
  • One of the key factors in choosing an attestation service is the confidentiality of your information. You must have a guarantee that none of the personal details on the documents and certificates shall be let out to any third party for any purposes, especially without your consent.

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