A true copy of a document is a xerox of the original document has been certified as representing the original document. However, it only certifies that the photocopy is a true copy of the original, and not that the original document is genuine.
A certified or true copy is a cheap and conveniently obtained or produced document that is commonly used worldwide as a way of submitting documents for some purpose. These purposes include some governmental work, court matters, or for business or employment purposes. This way, the person can keep the original documents with himself for safety and security in case they are lost, while still fulfilling the requirements of the work that is being done. If the original documents get lost, it becomes a huge hassle to get them reissued, especially with documents like birth certificate, passport, or business-related documents.
A true copy has some similarities with an apostilled or notarised copy. These are commonly used in English-speaking countries. A true copy is issued in Dubai by a notary public. A notary public is a different kind of authority than a notary that is common in many countries.
The true copy is signed by the nominee person or agency that is the applicant. The issuing authority is different in different countries. Some countries allow even the person himself to certify a true copy in certain cases. In some countries, documents can also be authorized by certain post office employees.
There are many cases where a true copy may suffice instead of a notarized copy of the original document. A notarized copy is also difficult and costlier to prepare. The Hague convention is an agreement signed by various countries that removes the necessity of the requirement of legislation verifying the documents for a few countries who are the signatories of the agreement.
Also, if the original document to be copied is in another language other than the official language in the country, it is intended to be used. For example, a birth certificate that is issued in Hindi in India is not useful outside India. This is why it needs to be accompanied by a translated copy that has been attested and verified. After this, the original birth certificate, its photocopy, its translation, and its photocopy are certified and notarized by an authority, depending upon the country.
Some of the common documents whose true copies are made are:
- Application forms
- Academic documents
- Utility bills
- Tenancy contracts (EJARI)
- Commercial certificates
In Dubai, the true copy of original documents can be obtained by lawyers or the notary public in Dubai. Some documents can also be certified by their respective issuing authority, for example, academic documents or business-related documents.
But in some countries like the United States, Australia, Canada, United Kingdom, and New Zealand, these copies of the original documents need to be certified by a lawyer or a solicitor in order to be considered valid.
In case of a commercial document, if two or more parties come to a mutual agreement, that agreement ( for example, partnership termination, clearances, credit documents) would also need to be attested.
In case of personal documents issued in another country outside Dubai, like Marriage certificate, need to be attested to be certified genuine.
There are many good attestation services in Dubai that can reduce the load of the applicant and easily get all the attestation process done quickly. But you are still required to personally visit the office of the notary public in Dubai. Thereafter, you must make a visit to the Ministry of Justice in Dubai and subsequently to the Ministry of Foreign Affairs.
What are the working hours of the notary public office?
The notary public offices are open from 9:00 AM to 6:30 PM in the evening. You can visit the office of the notary public even after your office hours. Once you get the documents attested from the office of the notary public, you can avail of further attestation services.
Here are the steps to obtain a true copy of your documents in Dubai
Step1: Dubai Courts Notary Public
You need to additionally carry two or more sets of original documents along with the extra documents that you may require. Take the original documents with you. Take your passport and some local ID. If the original document is in a language other than English or Arabic, you also need to carry a copy of the translation. The translation must be verified. You will need to pay approximately 110 AED for this work to the office.
Inside the notary public office, first, enter the department and take a token for an appointment with the notary. The notary there will verify the documents.
After that, you need to carry your documents to the second notary who will verify your signatures and other criteria.
The proceed to the counter to pay the fees of the work done. Your fee may vary based on your documents and requirements.
Then collect your documents from the second notary. He will instruct you to give one document to be stored in the archives of the department. You need to note that the Dubai courts no longer carry out the attestation processes. The government has designated different departments for the attestation work.
Step2: Ministry of Justice
You can visit personally, or you can also send an official on your behalf. You will need to pay a fee of AED 52, again depending on your application requirements, at the reception, before proceeding to the office to get the stamp and the certification.
Step3: Ministry of Foreign Affairs (MOFA Attestation)
The last step in the process is to get the attestation done from the Ministry of Foreign Affairs. The fee for an appointment may be around AED 150, but verify this before going there.
How to get A True Copy from Dubai Courts Notary Public?
The office of the notary public takes one original document to scan and store in their archives. This is done for future references. This is also a great way to keep the original documents secure. In case you lose any document, you can request a copy of that document form the Dubai courts notary public.
You will need to pay a certain amount as a fee, but you will get another copy without much hassle. You can use these documents in place of original documents in Dubai. For this, you will need to visit an authorized typist to type the document request in Arabic of the Dubai Courts public notary. You will need to pay a fee of AED 30 after showing your ID and passport.